Policy & Forms

Philosophy

The Company believes that sound corporate practices based on openness, credibility and accountability are essential to its long-term success. These practices will ensure the company, having regard to competitive exigencies, conducts its affairs in such a way that would build the confidence of its various stakeholders in it and its Boards' integrity.

To successfully implement the principles of corporate governance, Great Eastern Shipping has made the following 3 committees:

Audit Committee

The Audit Committee has been setup to oversee the Company's financial reporting process and the disclosure of its financial information to ensure that the financial statement is correct, sufficient and credible. It deals with the recommendation on the appointment and removal of external auditor, and the adequacy of internal control systems. The Committee is also responsible to look into the reason for any default in the payment to the depositors, debenture holders, shareholders (in case of non payment of declared dividends) and creditors.

Remuneration Committee

The Remuneration Committee determines the Company's policy on specific remuneration packages for Wholetime Directors including pension rights and any other compensation related matters. The Committee works on the policy of compensating the Wholetime directors commensurate to the earnings of the Company and the efforts put in by them for achieving the same. At present the Committee has no scheme for the Wholetime Directors or employees for grant of stock option.

Shareholder / Investor Grievance Committee

The Investor Grievance Committee ensures redressal of the shareholder and investor complaints relating to transfer of shares, non receipt of balance sheet, the complaints in respect to non receipt of dividends/interests/payments on redemption of preference shares, debentures, bonds or such other instruments which are redeemable.

Shares Department

The shares department of The Great Eastern Shipping Company Limited aims at delivering valuable service to the shareholders of the company by providing consistent and adequate information at all times and redressing their problems and complaints in a timely manner.

For dealings with shares department contact

Contact Person : Mr. D.J. Vyas
Address : Shares Department
The Great Eastern Shipping Company Limited
Ocean House
134 A, Dr.Annie Besant Road
Worli, Mumbai - 400 018. India.

P : + 91 22 6661 3000
F : + 91 22 2492 5900
E : shares@greatship.com

Debenture trustees with full contact details

Address :
IL&FS Trust Company Ltd.
The IL&FS Financial Centre, Plot C - 22,
G Block Bandra Kurla Complex,
Bandra (E), Mumbai 400051.

P : + 91 22 26593927
F : + 91 22 26533297
E : www.itclindia.com

Registrars and Shares Transfer Agents

Contact Person: Mr. Anil Dalvi
Address :
Karvy Fintech Private Limited
Karvy Selenium Tower B, Plot Nos 31- 32,
Gachibowli, Financial District,
Nanakramguda,
Hyderabad 500 032, India

P : +91 40 6716 1631
F : +91 40 2342 0814
E : einward.ris@karvy.com
W : www.karvyfintech.com

Nodal Officer

Contact Person : Mr. Jayesh M Trivedi
Designation : Company Secretary
Address :
Ocean House, 134/A, Dr. Annie Besant Road,
Worli, Mumbai 400 018. India.

P : +91 22 6661 3000 / +91 98200 17702
F : +91 22 2492 5900
E : shares@greatship.com

Shares Transfer System

Shares Transfer requests received in physical form is registered within an average period of 15 days. A Shares Transfer Committee comprising of members of the Board meets once in a week to consider the transfers of shares. Request for dematerialisation (demat) received from the shareholders are effected within an average period of 15 days

Dematerialization

With effect from April 5, 1999, the Company's shares are traded in Compulsory Demat form. Shareholders can no longer trade in
the physical form. Dematerialization of shares involves converting the physical shares into electronic form. Investors trade in the system
through Depository Participants. The process leads to lower transaction costs and the elimination of bad deliveries and problems attached
with the physical shares like theft, forgery and mutilation. Further, there are no charges as stamp duty during shares transfer. For further
information on dematerialization kindly visit: National Securities Depository Limited Central Depository Services (India) Limited.

INVESTOR FORMS

Download the relevant form in Acrobat PDF format and mail it to:

Shares Department

Address :
Mr. D.J. Vyas
The Great Eastern Shipping Company Ltd.
Ocean House, 134/A, Dr. Annie Besant Road,
Worli, Mumbai - 400 018 India.

P : +91 22 6661 3000
F : 91 22 2492 5900
E : shares@greatship.com

General

Most questions from shareholders concerning shares of G E Shipping relate to transfer of shares, change of address, account status, replacement of missing dividend cheques, replacement of lost certificates etc.

Registered owners of G E Shipping shares (those share holding either in physical or demat form) can obtain account information by contacting:

G E Shipping's Registrars & Share Transfer Agents
Sharepro Services
912, Raheja Centre
Nariman Point, Mumbai 400021.

Note that you will need to provide the following information:- Registered Folio No. - Names of the shareholders - Number of shares held- Client ID & DP ID.

Yes. A requisite form needs to be filled in for subscribing to the Electronic Clearing Service. Needless to mention that your bank must be a participant in the ECS. Kindly download the form from the site.

If your share certificate is lost, stolen or destroyed, you should notify our Registrars & Share Transfer Agents, Sharepro Services immediately so that a Stop Transfer can be initiated. Lost, stolen or destroyed share certificates must be replaced after an Indemnity Bond has been signed.Kindly download the form of indemnity bond from the Forms section.

If the shares are in physical form kindly notify our Registrars & Share Transfer Agents Sharepro Services of a change in your mailing address. This will reduce the possibility of a delay in receiving your notices, shareholder correspondence, dividend cheques and other important shareholder mailings. If the shares are in Electronic Form (Demat), kindly notify to our Depository Participant (D.P.).

For corporate reports and literature call:
G E Shipping Corporate Communication Dept.at
Phone: 022-66613154.
Email: corp_comm@greatship.com
or
Write to:
G E Shipping Co. Limited
Ocean House, 134/A, Dr Annie Besant Road, Worli, Mumbai - 40001

G E Shipping was incorporated on 3rd August, 1948.

G E Shipping is a public listed company incorporated under the Indian Companies Act, 1913.

G E Shipping shares are listed and traded on the Mumbai Stock Exchange and National Stock Exchange, while GDRs are listed and traded at Luxembourg Stock Exchange.

Yes. Refer to dividend details.

You can send an email to hrd@greatship.com. Visit the career opportunities section for more information.

Demat (Dematerialisation)

The main terms used in the depository system are narrated below: Depository = Depository is an entity incorporated under the Companies Act, 1956, which has been authorized by SEBI to act as depository. Currently there exist 2 main depositories, namely The National Securities Depository Limited (NSDL) and the Central Depository Services (India) Limited (CDSL). The main depository is akin to RBI in the banking system.

DP = Depository Participant. A DP has to compulsorily be registered with SEBI and can be a participant either of NSDL or CDSL. DPs are akin to Banks in the banking system and maintains securities account in place of money account.

DP ID = Every DP registered with SEBI will have a unique registration number and it is known as DP ID.

Client ID = This is also known as Beneficiary Account /Demat Account number. Like a bank account for money, whenever a security account is opened with any DP, an account number is allotted by the DP is known as Client ID / Beneficiary Account /Demat Account number.

DRF = Dematerialisation Request Form = This form has to be filled in triplicate and submitted to the DP along with the certificate for converting physical securities into electronic form. DRF can be obtained from the concerned DP.

Delivery Instruction Books (DIB) = These slips are to be used for debiting the account with the number of securities sold / transferred. DPs issue pre-printed DIB containing the names of the account holders and the Client ID, to its clients. Investors are advised to use pre-printed DIB and keep the same in safe custody.

ISIN stands for International Security Identification Number. Every security in the depository is allotted a unique identification number called ISIN. The ISIN allotted to G E SHIPPING equity share is INE 017A01024.

Shares are traditionally held in physical or paper form. Holding / trading of shares in physical form has certain drawbacks and the said drawbacks are either fully eliminated or minimized largely in the electronic form of holding or trading in shares. Dematerialisation is the process of converting securities held in physical form into electronic form.

Holding shares and other securities in dematerialised(electronic) form has inter-alia the following advantages:
• Speedy execution of transactions viz. sale, purchase, transfer, transmission etc.
• Genuineness of the securities held - no risk of holding fake certificates.
• Less paper work resulting in timely cost savings.
• No stamp duty hence cost savings.
• Risk of bad delivery eliminated.
Immediate effect to allotment / credit in case of Bonus / Right Issues.

When you decide to convert your securities held currently in physical form to electronic form, you should approach any DP and open a demat account. You will be allotted a Client ID. Thereafter one should surrender the share certificates to ones DP by filling the DRF. On receipt of the DRF the DP generates the Demat Request Number (DRN) and thereafter will arrange to get the certificate along with the DRF sent to the Company/Share Registrar. The Company/ Share Registrar after due verification confirm the DRN and upon confirmation, the number of securities dematerialised are credited in electronic form to the respective demat account. This process is termed as de-materialisation. One can always reverse this process if one so desires and get the shares reconverted into paper form. This process is termed as re-materialisation.

Share transactions (like sale or purchase and transfer/transmissions etc.) in the electronic form can be effected in a much simpler and faster way. Like in physical form, sale of securities in electronic form in the Share Exchange has to be carried through a registered broker. After the sale is confirmed by the broker the seller is required to give debit instruction to his DP for debiting the number of securities sold, by filling the Delivery Instruction (DIB).

In case of purchase of securities, after the payout the broker will ask his DP to debit his account and credit the Client account of the purchaser with the number of shares purchased.

The charges to be borne by the investors are for dematerialisation/ maintaining demat account, transaction charges involving sale/purchase etc. These charges are market determined differ from DP to DP and are usually debited to the designated bank account of the investors.

The Company will get a download of data of beneficiaries holding shares of the Company in demat form as on a record date. On the basis of this data the Company will send the notice of the meeting, annual report and corporate benefits like dividend/right/bonus etc. The rights of the shareholders holding shares in Demat form are at par with those holders in physical form.

Common risk factors associated with to trading in physical shares like mismatches in signatures, loss in postal transit etc., are absent since the dematted shares are traded in scrip less mode.

However in the unlikely event of any other dispute, the concerned Share Exchange and/or Depository Participant, Depository Custodian viz. NSDL/CDSL or SEBI would need to be approached for resolving specific issues.

Pledge of shares in demat mode is very simple. All one has to do is to submit the dully filled in Pledge Creation Form (Form W/ Exhibit 15) to ones DP.

As your demat account is maintained by the DP, any communication/ intimation regarding change in address, change in bank account details, ECS mandate, registration of nominees etc. as also any query with regard to the demat account should be made to ones DP. Since the Company / Share Registrar has no access to ones depository account any request regarding any of the above subject would be futile.

Transfer of Shares - Physical Form

After executing the transfer deed with proper stamp duty, kindly send the transfer deed along with the share certificate(s) to the Registrars & Share Transfer Agents. It takes a period of 7 days.

Requests for Transfer of Shares should be sent to the Registrars & Share Transfer Agents at the following address:
Sharepro Services
912, Raheja Centre
Nariman Point
Mumbai 400021

Addition of any name means technically transfer of shares. In such cases share transfer procedure needs to be followed.

Currently, the stamp duty payable is 0.25% of the total consideration of transaction

The charges to be borne by the investors are for dematerialisation/ maintaining demat account, transaction charges involving sale/purchase etc. These charges are market determined differ from DP to DP and are usually debited to the designated bank account of the investors.

After executing the transfer deed with proper stamp duty, kindly send the transfer deed along with the share certificate(s) to the Registrars & Share Transfer Agents. It takes a period of 7 days.

Transmission of Shares

In case of death of any joint shareholder, an application has to be made to the Company along with a certified copy of the Death Certificate. The Company shall on receipt of the death certificate along with a request letter and all share certificates, delete the name of the deceased shareholder and return the share certificate(s) duly endorsed in favour of the remaining shareholder(s).

In such a situation it is very difficult to prove the ownership of estate of the deceased member. Following documents along with the share certificate(s) need to be submitted to the Company for transmitting the shares:-

Request for transmission in writing
Certified copy of the Death certificate
Certified copy of any one of the following:

Letter of Administration from court, if applicable
Succession Certificate, if applicable
Title Claim, if required and
No Objection from the other legal heirs, if any.

The Company may however also consider transmission of shares without receiving any of the documents mentioned at 'C' above on receipt of an Indemnity Bond on stamp paper of Rs. 200 and an Affidavit on stamp paper of Rs. 20.

Dividend

You may please write to the Registrars & Share Transfer Agents furnishing the particulars of the dividend not received. Please also quote your folio number/ DP ID & Client ID particulars (in case of dematted shares). After verification, duplicate dividend warrant will be issued in case the dividend remains unpaid as per the records of the Company.

If the validity period of the original dividend warrant has not yet expired, you will have to wait till the date expires since duplicate dividend warrant cannot be issued during the validity of the original warrant. However after the expiry of the validity period, if after completion of reconciliation, the warrant is un-encashed as per the records you will be need to intimate the Registrars & Share Transfer Agents with your request for issue of a duplicate. On receipt of such a request dividend warrant will be issued.

Since the dividend warrants are payable at par at various branches of the bank across the country, it is practically impossible for the banks to issue stop payment instructions and it is therefore necessary for the company to wait till the expiry of the validity of the original warrant.

If you are holding shares in physical form, please inform the Registrars & Share Transfer Agents quoting your folio number, name and address of your bank and the account number. The Company shall incorporate the same in all your future warrants. However if you are holding the shares in Demat form, such details will have to be given to your DP. Your DP in turn will pass on this information to the Company. This procedure is in accordance with depository regulations.

Most questions from shareholders concerning shares of G E Shipping relate to transfer of shares, change of address.

Yes, you can opt for ECS, under which the dividend amount will be directly credited to your bank account. Kindly follow the procedure mentioned at '6' below. If ECS facility is not available we will arrange to send the dividend warrant to your bank with a request to credit the proceeds of the warrant to your bank account.

Under this system, the dividend amount is directly credited to the designated bank account of the investor through the electronic clearing service (ECS) of the Reserve Bank of India. ECS has the following advantages

• Timely credit of dividend amount to the account of the shareholder.
• No risk of loss of dividend warrants.
• No risk of fraudulent encashment.

Shareholders should request for ECS facility in writing and the said letter should contain the following particulars:

• Name of the Bank and branch
• Account Number
• Type of account (saving/current/OD etc)
• Nine digit code number appearing on the cheque

Shareholders are also required to attach the photocopy of one of the cheques or a cancelled blank cheque of the relevant account with the letter. The company will record the same and all subsequent dividends will be credited directly to the respective bank account.

No, ECS facility is available at the following cities only: Ahmedabad, Bangalore, Bhopal, Chandigarh, Chennai, Delhi, Hyderabad, Jaipur, Kanpur, Kolkata, Mumbai, Nagpur, Pune and Trivandrum.

Change of Address

Kindly send a request letter duly signed by all shareholders giving the new address along with the old address. Kindly note that mentioning of the pin code number in the postal address is compulsory. No request for change in address will be accepted by e-mail / fax.

Yes, they can, but then all the shareholders must sign the letter in the order of the names as it appears on the share certificates.

No, there cannot be multiple communication addresses.

Nomination

You have to submit a nomination form (Form 2B) in duplicate, duly filled and signed. If the shares are held in joint names all the holders must sign the nomination form. On receipt of the request for registration of nomination, the Company will register the same by allotting registration number. The duplicate copy of the nomination form will be returned with an endorsement indicating the registration number and date.

No, only the details of the shares are required to be mentioned in the nomination form.

Nomination once made can be revoked by a shareholder by giving a fresh nomination. If a new nomination is made, then the earlier one stands revoked. If joint holders make the nomination, and one of the joint holder dies, the remaining joint holder/s can make a fresh nomination.

The nominee is required to send the following documents to get the shares transmitted to his name.

• death certificate of the shareholder duly attested
• original share certificates and
• his proof of identification

No.The nominee should first get the shares transmitted in his name and only after that he is entitled to sell the shares.

For making a nomination with respect to dematted shares, shareholders have to approach their respective DPs. In the account opening form provided by the Depository Participants there is a provision for providing the name of the nominee. Please consult your Depository Participant for further details.

Loss of Share Certificates

Please inform the Company's Registrars & Share Transfer Agents immediately about loss of share certificates quoting your folio number and details of share certificates. Simultaneously, you will have to lodge a complaint with the relevant police station close to your house/office etc. regarding loss of share certificates. The Company will contact you soon on receipt of the FIR copy regarding the future course of action.

Miscellaneous

Shares of G E SHIPPING are listed on the Stock Exchange, Mumbai (BSE) and the National Stock Exchange (NSE) and permitted to be traded at all Stock Exchanges. Its GDRs are listed at Luxembourg Stock Exchange.

The Share code of G E SHIPPING Equity Shares at BSE is "500620" and at NSE it is "EQ GE SHIP".

The procedure to be followed for registration of shares gifted is same as the procedure for a normal transfer. Stamp duty is also applicable in case of gifted shares.